Experimental Readiness Review Chart

• Submitting Proposals PAC & TAC
• Director's Decision

• Exp. Description and Requirements
• Exp. Readiness Review Calendar

N. 1:

Before construction phase starts or existing equipment with high risk

• If the experiment includes one-of-a-kind equipment with potential novel safety implications (examples: SC magnets, tritium or high-power cryogenic targets).

• Fabrication of the equipment can start or it is deemed to be acceptable for use at the lab.

• Provide the complete conceptual design of the full equipment. Decommissioning plans for target and activated components must also be developed as appropriate.

• Carry out a safety analysis of the proposed equipment design, identify safety issues and incorporate mitigating measures necessary to be operated in planned experiment.

• Provide manpower and resource requirements for equipment fabrication

N. 2:

Before a scheduling request can be submitted

• If the experiment requires items in the category above and/or equipment beyond the declared base equipment.

• At this stage:
• Fabrication of the equipment is completed or near-completion,

or

• Design of the equipment is finalized and manpower and resource requirements for equipment fabrication and installation are identified.

• After this review, the experiment layout and components are considered frozen, and any design modifications will require approval by the Division Management.

• This review will generate the list of recommendations to be answered prior to issuance of the Experiment Readiness Clearance.

• This review includes an experiment installation plan, timeline and resource requirements. Things that must be presented or available for this ERR include:

Experiment

• Who is assigned as Physics Division Liaison for the experiment
• Installation schedule
• Preliminary commissioning and run plans
• System ownership and responsibility
• Preliminary data analysis plan

Equipment

• Existing equipment requirements finalized
• New equipment design and requirements including cost finalized (if applicable)
• Timeline for equipment fabrication & installation (if applicable)
• Manuals for new equipment available
• UL or equivalent certification for new equipment available

Manpower

• Manpower and resource requirements for equipment fabrication (if applicable) and installation

Documentation

• Preliminary OSPs for new systems (official forms with Subject Matter Experts indicated)
• Flammable gas analysis if applicable
• Preliminary: RSAD, ESAD, COO, ERG, Operations Manual

N. 3:

Before running the experiment

• Every experiment needs this review.

• If the experiment only includes base equipment and only in operation modes already executed, or only additional equipment that is a direct clone of base equipment, it ONLY needs this review.

• The experiment is ready to be safely and effectively executed.

• The experiment is ready for expedient data analysis towards publication.

• The experiment is ready for the issuance of the Experiment Readiness Clearance.

• Provide:
• Final documentation: ESAD, RSAD, COO, ERG, Operational Manual
• Safety Check lists
• Experimental procedures both for shift leaders and shift takers and for experts
• Proof of readiness for expedient data analysis towards publication.